Job Description

Job Description and Duties

• Area Vehicle Storage Clerk. Collect, review for accuracy, and process CHP 180, Vehicle Storage forms, which include vehicle storage, vehicle impounds, stolen vehicles, recovered vehicles, and locations of vehicles. Complies and completes data entry of CHP 180 information into the California Electronic Record Tracking (CERT) or Microsoft Access database. Run the California Law Enforcement Telecommunications System (CLETS) to verify if information is correct, such as license plates, the registered owner, and addresses. Mail notices to the registered and legal owners. Contact owners of recovered vehicles by mail and/or telephone. Assign felony numbers, if applicable, in the Microsoft Excel database and file as required. Enter information from the CHP 180 forms into the Management Information System and CERT. Audit CHP 180 forms to ensure all information was accurately entered. Send second party correction notices through CERT for towed, impounded, or stolen vehicles by typing a "change needed" message in CERT or notifying dispatch to correct CERT, CLETS, or the National Law Enforcement Telecommunications System. Answers telephone inquiries from citizens, allied agencies, and other CHP Areas, including dispatch, regarding the CHP 180 process and/or vehicles. Process insurance requests for CHP 180's and write up receipts if money is received. Maintain manuals for the Department of Justice, CLETS, and CHP 180 desk.

• Review and enter incoming subpoenas (Criminal, Traffic, Duces Tecum, Trial by Declaration, Pitches Motion) for the Area office, which includes receiving subpoenas by mail, court liaison, facsimile machine, and at the front counter and determining if the officer is available for the requested date by reviewing the monthly schedule, annual vacation schedule, and training schedule. Distribute all subpoenas to their respective subpoena team folders for distribution by the shift sergeant; and file subpoenas by appearance date in the subpoena files. If the officer is unavailable, notify the designated attorney. Notify officers of court cancellations and changes to scheduled appearances. Answer inquiries pertaining to court appearances and related matters. Maintain telephone contact with various courts and District Attorney offices to ensure expeditious scheduling of court appearances and resolution of schedule conflicts. Review all subpoenas for accuracy in requesting officers or other related information, including Trials by Written Declaration. Process requests for continuances of court trials. Upon return of the signed/served subpoenas, the service date is entered into the computer program and filed appropriately. Utilize Microsoft Access program to enter subpoena data into Court log daily. Track/post Court log weekly.

• Prepare monthly reports. Prepare and transmit monthly Uniformed Crime Report. Using personal computer, type various  documents as assigned, including but not limited to correspondence for stolen vehicles and CHP 180 purge letters.

• Schedule Vehicle Identification Numbers (VIN) and Salvage appointments, as needed.

• Answer telephone calls relating to towed/stored vehicles and general public call inquires.

• Back up to other Office Assistant (Typing) employees, as assigned by the Office Services Supervisor II (General).

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent organization and people skills
  
• Professional communication and telephone skills
  
• Good attendance, great attitude, punctuality, and dependability
  
• Working knowledge of personal computers
  
• Willingness to be cross-trained in all clerical positions
  

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number JC-519488 and/or position number 388-680-1379-017 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire

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