Healthcare Administrative Coordinator Job at Three Pillars, Dousman, WI

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  • Three Pillars
  • Dousman, WI

Job Description

Support Services Coordinator

Full Time | Day Shift - Weekdays
32 hours per week | May include weekend day as needed

** NEW, INCREASED PAY: $24-$28.70/hour **

Make a difference with Three Pillars Senior Living Communities, located in Dousman, WI! Rated the BEST Senior Care Community in Wisconsin , we're seeking compassionate team members who embrace our core values: Respect, Commitment, Fulfillment, Empathy, and Fun!

Why Join Three Pillars?
Our team members say it best - you'll be:

  • Valued for your dedication and compassion
  • Empowered to grow-both professionally and personally
  • Inspired by a strong culture of care and collaboration
  • Welcomed into a close-knit, mission-driven community

What You'll Do:
As a Support Services Coordinator, you'll play a key role in keeping our clinical and administrative operations running smoothly:

  • Maintain accurate resident and health services records
  • Coordinate staff scheduling, including PTO and call-ins
  • Process payroll for service associates and licensed staff
  • Manage clinic scheduling and physician coordination
  • Schedule and track resident medical appointments and follow-ups
  • Prepare and manage documentation for appointments, labs, and reports
  • Submit monthly billing for clinic and ? la carte services
  • Coordinate transportation for resident appointments
  • Communicate changes in resident condition to nursing leadership
  • Provide basic first aid and emergency response support as needed

Support Services Coordinator Requirements:

  • High School Diploma
    • Additional training in medical office management preferred
  • 2+ years in a medical office setting, including scheduling and administrative coordination
  • Staff scheduling experience
  • Proficiency in Microsoft Office and Electronic Medical Records (EMR) systems
  • CNA or First Aid certification a plus
  • Medical terminology familiarity
  • Strong organization and communication skills
  • Ability to manage multiple priorities with attention to detail

Benefits & Perks:
(* For full time employees working 30+ hours per week)

  • Paid Time Off
  • Medical, Dental, Vision & FSA *
  • Company Paid Life Insurance *
  • Short- and Long-Term Disability *
  • Retirement Savings Plans
  • Tuition Reimbursement & Scholarships
  • Employee Referral Bonuses
  • Wellness Programs
  • Employee Assistance Programs (EAP)
  • Emergency Loan Assistance

About Three Pillars

Three Pillars Senior Living Communities is a not-for-profit organization sponsored by the Masonic Fraternity. We're dedicated to enriching the lives of older adults by meeting their social, physical, and spiritual needs through a full continuum of care, including:

  • Independent Living
  • Assisted Living
  • Memory Care
  • Short-Term Rehab
  • Long-Term Skilled Nursing

Join a team where your work truly matters. Apply today and grow your career with Three Pillars-where care feels like family.

Job Tags

Full time, Temporary work, Work at office, Day shift, Weekday work

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