Job Description

Event Planner within the Meetings and Experiences department, reporting to a Senior Planner. Responsible for end-to-end planning and execution of training and incentive meetings. Provides support for local event reviews and helps implement departmental processes and procedures.

Summary

• Deliver multiple high-visibility training and incentive programs annually, managing end-to-end planning from concept and sourcing through on-site execution and post-event reporting.
• Manage stakeholders, budgets, venues, vendors, and contracts; lead attendee communications and registration technology (e.g., Cvent/meeting apps) and use AI tools to streamline content, timelines, and post-event insights.
• Lead on-site execution, troubleshoot in real time, and partner cross-functionally (Accounting/Creative/Travel) to mitigate risk and deliver a consistent attendee experience in a fast-paced environment with frequent travel (approx. 50%).

Candidate Responsibilities

Manage and/or support 8-12 signature programs annually, including:

• Pre-program planning and process management
• Internal client management
• Attendee management
• Concept and idea generation
• Budget development and preparation
• Venue and site evaluation and selection
• Vendor management
• Collateral development
• On-site management
• Website content and functionality management
• Contract negotiation
• Event coordination and execution
• Establish and maintain project communications with managers, internal teams, and clients
• Partner with Accounting, Creative Services, and event vendors (production, de9cor, photography, travel)
• Support strategic planning, including risk assessment and mitigation

Functional Skills

• Comfortable supporting programs through development, execution, and post-event analysis.
• Excellent written and verbal communication skills.
• Strong interpersonal, organizational, negotiation, and leadership skills.
• Knowledge of corporate event protocols, processes, and production, as well as curiosity in/application of approved AI tools.
• Event marketing industry knowledge, including trends in food, design, production, and products.
• Strong venue knowledge and experience (e.g., national hotels, restaurants, performing arts venues, museums).
• Well versed in event and menu design, and in event-related costing and budget development.
• Strong creative instincts and sound business judgment.
• Able to learn quickly and integrate strong event planning/marketing experience with the firms approach and brand guidelines.
• Proactive, organized, innovative, forward-thinking, and results driven.
• Ability to manage multiple programs and projects in a fast-paced environment with short deadlines.

Qualifications

• Bachelors degree preferred or professional equivalent.
• Minimum of 5 years conference planning and/or event management experience in a corporate environment.
• Minimum of 3 years general business or event marketing experience.
• Solid understanding of project management tools, with the ability to lead and contribute within cross-functional teams to deliver integrated solutions and drive business results.
• High proficiency in web-based registration and meeting app design software (e.g., Cvent) to maximize the technology platform for attendee management related to client-facing programs.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).

Travel

• Flexible schedule with frequent travel (approx. 50%).

Salary Range:

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MyHR@glic.com. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.

Visa Sponsorship

Guardian is not currently or in the foreseeable future sponsoring employment visas. In order to be a successful applicant. you must be legally authorized to work in the United States, without the need for employer sponsorship.

Notice Regarding Guardian’s Use of Artificial Intelligence in Recruitment

As part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools") to automate the sorting and filtering of information provided by applicants as part of its preliminary screening. This preliminary screening may be used to help identify applicant materials and resumes relative to their indication that the applicant meets the requirements for the specific job for which they are applying, as specified in the listing posted on Guardian’s jobs website (Careers at Guardian at At Guardian, we do not use AI Tools to substantially assist or replace human judgment or discretionary decision making in our hiring process. All hiring decisions will be made by Guardian colleagues.

Please be aware that if you apply for a specific position with Guardian, you will have the choice of opting out of Guardian’s use of AI Tools during the job application process. If you would like to request an alternative process that does not utilize AI Tools or would like to request a reasonable accommodation, within ten business days of your position application, you must email your request to MyHR@glic.com, making sure to provide your name and job requisition identification number. Guardian will retain your applicant materials and resume and all information therefrom in accordance with Guardian’s document retention policy, a copy of which you may request via MyHR@glic.com.

Additionally, at applicable times, Guardian will make public the most recent bias audit results for such AI tools, which may be found here.

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.

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